Gatherly vs Bookwhen

Gatherly brings class scheduling, booking, payments, student self check-in, attendance, student records, packs, memberships, waivers, intake questions, booking confirmations, broadcast email and revenue reporting together in a phone-first studio tool.

Gatherly’s focus is the work around teaching: see who is booked, who has paid and who has arrived from your phone. This is a fit statement, not a claim that another product cannot support those tasks.

Bookwhen lists paid tiers with monthly booking allowances of 300, 800 and 1,800. Its pricing page lists passes, waiting lists and attendance features on higher plans. Its free plan allows 50 bookings per month for free events only. Confirm the relevant tier for each required feature.

[CONFIRM: current Bookwhen plan prices in USD]

The business subscription is $1 USD per billable calendar day, plus a 1% Gatherly fee on card payments and recorded offline payments. The studio bears the Gatherly fee. A full 30-day billable month costs $30 before payment fees; a full 31-day billable month costs $31.

First 3 months on us means the signup calendar month plus the next two calendar months are subscription-free. It is not a rolling 90-day trial. The offer covers the business subscription, not a waiver of transaction fees.

Compare subscription charges, payment-related charges, required add-ons and contract terms for your actual workflow. Gatherly’s percentage fee means a lower base subscription does not establish a lower total cost at every payment volume.

Choose Bookwhen if event booking allowances and its event-oriented approach match how you run sessions. Its free plan may suit free events within its limits; it should not be treated as a free paid-ticket plan.

Choose Gatherly if your priority is connected class booking, payment, self check-in and student records for a small teaching business, managed from your phone. Confirm any specialist requirement before moving your records or committing to a plan.

Written by Gatherly, the product being compared. Competitor information comes from the official source linked here and was checked on October 14, 2026. Plans can change; the provider’s current offer and your contract govern. This page does not claim feature parity or independent endorsement.