The questions before the first class.
Gatherly connects booking, payments, student self check-in and student records for independent teachers. Here are direct answers about the workflow, the price and the details still needing confirmation.
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Start with the essentials
Students can book, pay and check themselves in; you can review the class and student records from your phone. The answers below distinguish verified features from details that still need the owner’s confirmation.
Before you decide
Frequently asked questions
What is Gatherly?
Gatherly — studio management software for independent instructors and small studios. It helps teachers manage the work around a class from their phone.
Who is Gatherly for?
Gatherly is for independent instructors and small studios that need connected booking, payment, check-in and student records without building a front-desk operation.
Do students need to download an app?
No native app download is required for the web booking journey. Students use the studio’s Gatherly booking page in their browser.
Can I run my studio from my phone?
Yes. Gatherly is phone-first: you can check bookings, payment status, attendance and student information while preparing to teach.
How does self check-in work?
Students check themselves in when they arrive. Their attendance stays connected to the booking and student record, and you can review who is present.
Can I sell class packs?
Yes. Gatherly supports class packs, and students can use an existing pack when booking. Check the pack rules you configure before publishing an offer.
Can I offer memberships?
Yes. Gatherly supports memberships alongside individual bookings and packs. [CONFIRM: supported membership billing intervals, pause rules and cancellation options.]
Can I take walk-ins?
Yes. Gatherly supports welcoming walk-ins and keeping their attendance and payment information alongside other students’ records.
Can students pay when booking?
Yes. Students can pay online during booking or use an existing eligible pack or membership.
Can I record payments taken outside Gatherly?
Gatherly supports recorded offline payments. The 1% Gatherly fee also applies to those recorded payments; they are not excluded simply because payment happened elsewhere.
How much does Gatherly cost?
The business subscription is $1 USD per billable calendar day, plus a 1% Gatherly fee on card payments and recorded offline payments. The studio bears the Gatherly fee. A full 30-day billable month costs $30 before payment fees; a full 31-day billable month costs $31.
Who pays the 1% Gatherly fee?
The studio bears the 1% Gatherly fee on card and recorded offline payments. [CONFIRM: any separate card-processing charges and their current rates.]
What does “First 3 months on us” include?
First 3 months on us means the signup calendar month plus the next two calendar months are subscription-free. It is not a rolling 90-day trial. The offer covers the business subscription, not a waiver of transaction fees.
How do payouts work?
Do not assume a payout date from a booking date. [CONFIRM: payout provider, available payout schedule, first-payout timing and any holds or payout fees.]
Can I import my student list?
[CONFIRM: whether a student-list import is available, accepted file format, supported fields and who handles the import.] Existing student-record features do not by themselves establish an import service.
Can I collect waivers and intake information?
Yes. Gatherly supports waivers and intake questions alongside student records. Decide what information you need for your class; software does not replace advice on the wording of a waiver.
Can I see booking and attendance history?
Yes. Student records bring together booking history, attendance, payments, packs and memberships so you do not need separate lists for each.
Can I email my students?
Gatherly supports booking confirmation emails and broadcast email updates. This is not a claim of a full marketing automation suite or SMS campaigns.
Can I cancel my Gatherly subscription?
[CONFIRM: customer-facing contract, cancellation and refund terms, including how to cancel and when access ends.]
Is Gatherly suitable for recitals or specialist studio workflows?
Gatherly handles the class-booking and student-administration side. Do not assume it includes assigned seating, recital ticketing, kiln tracking, belt grading, room-resource management or a lesson-practice portal. Confirm a specialist requirement before moving your business.
Is Gatherly only for studios in New York?
No. Gatherly is studio management software for independent instructors and small studios anywhere. The company is based in New York, but the software is not limited to New York studios.